Cognitive Information

Bulk Update SSRS Subscription Information

I have a current client who needed to update information in every SSRS Subscription on their production server. The main reason was they were moving domains.  This meant updating user names and pointing the subscriptions to a new file share server where it saves reports. This is a standalone instance of SQL Server 2008 R2 Reporting Services, not in SharePoint integrated mode. It finally dawned on me that there is no bulk management tool for SSRS reports or subscriptions. So until I get time to learn and build a tool we needed a quick way to view and edit all of these subscription properties.

Necessary Precautions:

Messing around in the Report Server database can hose your system. So take these steps first:
1. Make a backup of your ReportServer_SSRS database and ReportServer_SSRSTemp.
2. Test the Backup.
3. Try this on a development server first.

List the SSRS Subscriptions

To view all the subscriptions, it is as easy as running a quick query:

USE ReportServer_SSRS
c.Name AS ReportName
, c.Type
, c.Description AS ReportDescription
, u.UserName AS ReportCreatedBy
, s.Description AS SubscriptionDescription
, s.DeliveryExtension AS SubscriptionDelivery
, su.UserName AS SubscriptionOwner
, s.LastStatus
, s.LastRunTime
, s.Parameters
,sch.StartDate AS ScheduleStarted
,sch.LastRunTime AS LastSubRun
, sch.NextRunTime
, d.Name AS DataSource
, c.Path
Catalog c
LEFT OUTER JOIN  Subscriptions s ON c.ItemID = s.Report_OID
INNER JOIN  DataSource d ON c.ItemID = d.ItemID
LEFT OUTER JOIN  Users u ON u.UserID = c.CreatedByID
LEFT OUTER JOIN ReportSchedule rs ON c.ItemID = rs.ReportID
LEFT OUTER JOIN  Schedule sch ON rs.ScheduleID = sch.ScheduleID
LEFT OUTER JOIN Users su on s.ownerID = su.UserID
c.Type = 2
and s.SubscriptionID is not null

Once we had this list, we were able to change the where clause to narrow it down based on delivery methods.

Update SSRS Subscription Owner

If you need to update the Owner of the subscriptions, there is a good blog article here by Jeremiah Clark.  His query, shown below got me working on other methods to help replace the server file share path:

USE Reports_SSRS
DECLARE @OldUserID uniqueidentifier
DECLARE @NewUserID uniqueidentifier
SELECT @OldUserID = UserID FROM dbo.Users WHERE UserName = 'DOMAINA\OldUser'
SELECT @NewUserID = UserID FROM dbo.Users WHERE UserName = 'DOMAINB\NewUser'
UPDATE dbo.Subscriptions SET OwnerID = @NewUserID WHERE OwnerID = @OldUserID

Now that the ownership has been changed, it is an easy query to update the fileshare paths:

UPDATE dbo.Subscriptions
ExtensionSettings =
REPLACE(CONVERT(VARCHAR(max),ExtensionSettings )
, '\\NewFileShareServer\NewPath\')
WHERE DeliveryExtension = 'Report Server FileShare'



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